April 8, 2013
Council Meeting 4/18/2013
Location: Isaac’s place
- Iain (mission circle representative)
- Isaac (minister of liturgical arts)
- James (worship circle representative)
- Kevin (treasurer)
- Tricia (priest)
What is the purpose of the council?
- James: We are troubleshooters. What needs to change in order for us to fulfill our mission?
- Michael: It’s a mix of low-level nuts and bolts and high-level vision.
- Isaac: Holding the vision! Preventing the Crossing from becoming complacent, and making sure that we’re moving into the future.
- Iain: Integration. Making sure that each of the Circles is not off on its own, without relationship or support.
- Tricia: It’s a spiritual midwife, taking on a role of prayer and discernment for the community.
- Kevin: We create a vision for the community, in a concrete way – making a five-year plan and take the steps necessary to make it happen. Also, being people of prayer.
Kevin and Isaac will collaborate on turning the above into a shared purpose statement.
What are our immediate goals?
- Advertising/Recruitment – inviting people to the crossing, and taking better care of the folks who come for a bit and then disappear.
- Figuring out what calling a priest means for us.
- Figuring out who we are and how we relate to the community. Making sure we aren’t forgotten.
- To review at the staff structure, review job descriptions.
- To create a three-year financial plan.
- To brainstorm how to deepen community in transition.
- Listening to God.
- Naming our larger goal – not just creating worship every week.
- Keep our eye on problems before they become crises.
- Deciding if we’re doing too much (or too little).
Creating the kind of team we want to be
- Balancing tasks and play. We want council meetings to be fun. Making an effort to celebrate our successes.
- Want our Council to feel like a small group.
- Honor diversity of opinions and experience. (Avoid making normative statements.)
- Analytical is fun.
- Emotional discussions happen at meetings rather than over email.
- Transition period at the start of the meeting, such as a meal or some other way to help us transition into the meeting.
- Staying time-focused. Budgeted time can be changed, but shouldn’t be ignored.
- Avoiding burnout, not meeting too often.
- Consensus is preferable to voting.
- Assuming best intentions, giving the benefit of the doubt.
- Timely showing of discomfort – if someone says something that makes you uncomfortable, bring it up rather than stewing on it.
- Having a balance between consistency and innovation in our format.
- Starting and ending on time. If you miss a meeting, make sure to get filled in. If you’re running late, try to let someone know ahead of time.
- Personal checkins at the beginning, appreciations at the end.
- Icebreakers – corny, but effective.
- Taking responsibility for both the intention and the impact of our words.
- Communication – respond to council-related emails within 48 hours, even if it’s just to say “got it.”
- Decision-making – as per the document, we endeavor to achieve consensus, but in the event that consensus is impossible, the five non-staff members will vote.
The above has been adopted as our working agreement temporarily, but will be reviewed at our next meeting.
- Kevin and Isaac will collaborate on turning the above into a shared purpose statement.
- Next meeting: review working agreements.
- Next meeting is at Kevin’s place, April 20th, 3pm-5pm.
- Tricia will facilitate again, Kevin will provide the opening spiritual piece.